Roles & Responsibilities:

• Continuously improve administrative systems, studio productivity and processes for efficiencies, and keep procedures up-to-date and well-documented, ensuring they are communicated proactively to full-time staff, contractors and a wider audience of key stakeholders throughout the company.
• Greet office visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Develop, organize and maintain contact lists, files, databases and studio inventory in a confidential manner
• Write letters and emails on behalf of other office staff and draft sales & customer service emails to potential and existing partners and clients
• Plan and organize quarterly company events, anniversaries and birthdays.
• Research and build potential client lists
• Writing marketing-related copy for internal and external use
• Onboard and offboard employees, contractors, and vendors and ensure all programs, management, and employee actions are in compliance with employment laws and applicable regulations.
• Build and maintain an ecosystem of team camaraderie by setting the standard and planning team bonding initiatives, rewards programs, feedback systems, and other helpful resources.
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, conference calls, rooms, taxis, couriers, hotels and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Coordinate staff travel arrangements including transportation and accommodations
• Provide information by answering questions and requests
• Take dictation and meeting notes
• Cover the reception desk when required
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Get things done and be extremely organized without being asked. Be on top of things.
• Must have keen attention to detail at all times. (especially for scheduling and doing emails)

Qualifications for Administrative Assistant:

• No task is too great or small for you to tackle. You operate with a ‘solution-driven’ mentality, coming to the table with suggestions and proactively finding opportunities to get around roadblocks.
• You are both open to receiving and enjoy giving constructive feedback. 
• High emotional IQ and interpersonal skills – you enjoy collaborating, influencing and communicating with employees, advisors, customers, and vendors at all levels.
• Attention to detail and a high level of accuracy and confidentiality
• Excellent time management skills and ability to multitask and prioritize work
• A passion for people, inclusivity, and the workplace.
• Ability to work both independently and as a team player
• Interested in pursuing growth opportunities within the company by setting and achieving milestones
• Is comfortable routinely shifting demands, dealing with ambiguity, and willingness to jump in and help with areas outside of their wheelhouse
• Ability to regularly work on repetitive tasks as well as identify opportunities to increase daily operating efficiency
• 2-3 years of clerical, secretarial, data-entry or office experience
• High school diploma or general education degree (GED) required. associate’s degree in Business Administration preferred.
• Proficient computer skills, including CRMs, Microsoft Office & Google’s Business G Suite, Dropbox, etc
• Strong verbal and written communication skills
• Working knowledge of general office equipment
• (PREFERRED BUT NOT REQUIRED) Has a valid drivers license and car

How to Apply:

Send a PDF resume & writing samples to WorkWithUs @ OutSnapped.com with a brief email outlining your interest and relevant experience with the subject line “Admin Assistant + [NYC]” in the subject line.

Roles & Responsibilities:

• Plan, manage and oversee the day-to-day execution of event and production logistics.
• Continuously improve studio productivity and processes, and keep procedures up-to-date and well-documented, ensuring they are communicated proactively to full-time staff, contractors and a wider audience of key stakeholders throughout the company.
• Direct oversight of studio operations, staffing, photography (including shooting product when necessary), and retouching.
• Hire, train, develop future event teams
• Manage in-house advertorial/social content shoots
• Manage in-house and event calendars
• Oversee day-to-day planning and schedule of studio and event teams
• Coordinate logistics for event bookings and client meetings
• Draft emails to potential and existing partners and clients
• Assist in preparing promotional presentations
• Research and build potential client lists
• Manage & update inventory of studio equipment
• Provide excellent customer service in order to grow a loyal client base
• Correspond with clients via email & phone
• Drive sales and have excellent management skills, including basic computer knowledge and flexibility to work nights and weekends.
• Assist in the creation of signage, mock-ups, email campaigns, and social media content

The Ideal Candidate:

• Has 2+ years of hospitality and/or retail experience in a supervisory role
• Demonstrates ability to manage high volumes of workflow including prioritization, planning and task delegation under tight deadlines
• Is comfortable dealing with ambiguity, and willingness to jump in to help in areas outside of their wheelhouse.
• Has a desire to learn via hands-on experience
• Has excellent organizational skills and ability to meet tight deadlines
• Has a compelling experience or is interested in pursuing growth opportunities within the company by setting and achieving milestones in photography and/or experiential marketing
• Is proficient on G-Suite (Gmail, Google Docs, Google Slides, Google Drive),
• Comfort and ease working within Adobe Photoshop, Illustrator and InDesign.
• Has excellent writing skills
• Is able to absorb new information quickly and adapt easily to new tasks
• Is able to take constructive criticism as well as adhere to deadlines
• Can work on multiple projects simultaneously
• (PREFERRED BUT NOT REQUIRED) Has a valid drivers license and car

How to Apply:

Send a PDF resume & writing samples to WorkWithUs @ OutSnapped.com with a brief email outlining your interest and relevant experience with the subject line “Admin Assistant + [NYC]” in the subject line.

Specific duties & responsibilities include but are not limited to:

   Sales:

• Knowledge of the OutSnapped product inside and out and conduct demos that (1) position the value of the software/services/products and (2) tie leads pain points to OutSnapped’s solutions
• Educate and guide prospects to help them learn how OutSnapped can help them achieve their event engagement goals
• Manage an inbox of inbound leads from the OutSnapped general inbox
• Send follow-up emails from inbound leads to secure booking demos in your calendar 
• Determine top leads and work with the development team to create custom booths for demos
• Follow up with prospects after demos with a proposal that fits their event needs and budget 
• Assist with research on prospects for outbound sales campaigns
• Assist with research on current clients or old accounts with the goal of reactivating dormant accounts
• Achieve targets, increasing the company’s revenue and profit margin goals 
• Bring your own ideas and strategies to help advance the company’s goals, values, and vision
• Keep up to date on the event industry, trends, news, and key players 
• Grow into a role that works with the SDR team to identify appropriate prospects, set appointments, make effective qualifying sales calls, and manage the sales cycle to close new business

   Clients:

• Work with the founder to determine pricing for proposals and any negotiations, discounts, and promotions given 
• Act as a liaison between the client and operations team to collect all assets, needs, and confirmed timelines for each event
• Work with the operations team in ensuring that the clients' needs are being upheld in the development of their virtual photo booths and timelines are being met
• Assist in any invoicing, payments, or past due collections
• Maintain working relationships with existing clients to ensure exceptional service and identification of potential new sales opportunities

   Administration:

• Research information about the prospect, their company, and industry before a demo 
• Log and update information from the demos in the OutSnapped CRM 
• Submit reports about demos and follows ups 
• Attend daily/weekly/or monthly meetings with the co-founder and any additional employees or team consultants

The Candidate:

• Goals and a target-driven individual who is eager to work in a sales role 
• Have a strong understanding of the sales process and building relationships 
• Personable, friendly demeanor; ability to balance persuasion with professionalism
• Extremely familiar with client-facing work. Be able to hold a conversation around the client’s worlds and needs, be an excellent listener, and able to ask insightful follow-up questions
• Quick visual learner, be able to shadow founder during demos to learn the ins and outs of the product 
• Able to multitask and take notes during the lead’s demos to record their goals, problems, needs, and timeline. Also, be able to discern helpful information that will assist the team in developing relationships with future clients and leads
• Have proven track records for winning new business and leads while delivering excellent client service. 
• Possess excellent interpersonal and oral and written communication skills
• Maturity and gravitas to connect and be credible with senior players internally and externally
• Have the desire and commitment to do what it takes to be successful in sales
• Have a positive outlook and a strong ability to take responsibility for their successes and failures
• Self-motivated with the ability to work in a startup environment

How to Apply:

Click HERE to apply.

Roles & Responsibilities:

• Transport, set up, and break down OutSnapped Photo Activations
• Monitor OutSnapped Photo Activations on-site at events to make sure operations run smoothly
• Ensure that OutSnapped Photo Experiences and overall image output are of excellent quality
• Solve logistical and technical problems as needed
• Represent OutSnapped on-site at events
• Engage event guests to participate in OutSnapped Photo Experiences.
• Be able to explain and demonstrate how OutSnapped products work.
• Maintain appropriate communication and accurate schedule availability

Qualifications:

• Creative problem-solving skills and a commitment to professional execution of tasks
• Familiarity with Apple iOS
• Highly organized, responsible and energetic
• 1+ years of professional or intern experience at a technical or production job
• Understanding of social media
• Outgoing personality
• Attention to detail
• Availability during nights and weekends

Extra Credit:

• Digital photography experience
• Event photography experience
• Customer service experience
• Sales experience
• Valid driver’s license, with a good driving record

How to Apply:

Click HERE to apply.