Roles & Responsibilities:

• Continuously improve administrative systems, studio productivity and processes for efficiencies, and keep procedures up-to-date and well-documented, ensuring they are communicated proactively to full-time staff, contractors and a wider audience of key stakeholders throughout the company.
• Greet office visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Develop, organize and maintain contact lists, files, databases and studio inventory in a confidential manner
• Write letters and emails on behalf of other office staff and draft sales & customer service emails to potential and existing partners and clients
• Plan and organize quarterly company events, anniversaries and birthdays.
• Research and build potential client lists
• Writing marketing-related copy for internal and external use
• Onboard and offboard employees, contractors, and vendors and ensure all programs, management, and employee actions are in compliance with employment laws and applicable regulations.
• Build and maintain an ecosystem of team camaraderie by setting the standard and planning team bonding initiatives, rewards programs, feedback systems, and other helpful resources.
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, conference calls, rooms, taxis, couriers, hotels and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Coordinate staff travel arrangements including transportation and accommodations
• Provide information by answering questions and requests
• Take dictation and meeting notes
• Cover the reception desk when required
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Get things done and be extremely organized without being asked. Be on top of things.
• Must have keen attention to detail at all times. (especially for scheduling and doing emails)

Qualifications for Administrative Assistant:

• No task is too great or small for you to tackle. You operate with a ‘solution-driven’ mentality, coming to the table with suggestions and proactively finding opportunities to get around roadblocks.
• You are both open to receiving and enjoy giving constructive feedback. 
• High emotional IQ and interpersonal skills – you enjoy collaborating, influencing and communicating with employees, advisors, customers, and vendors at all levels.
• Attention to detail and a high level of accuracy and confidentiality
• Excellent time management skills and ability to multitask and prioritize work
• A passion for people, inclusivity, and the workplace.
• Ability to work both independently and as a team player
• Interested in pursuing growth opportunities within the company by setting and achieving milestones
• Is comfortable routinely shifting demands, dealing with ambiguity, and willingness to jump in and help with areas outside of their wheelhouse
• Ability to regularly work on repetitive tasks as well as identify opportunities to increase daily operating efficiency
• 2-3 years of clerical, secretarial, data-entry or office experience
• High school diploma or general education degree (GED) required. associate’s degree in Business Administration preferred.
• Proficient computer skills, including CRMs, Microsoft Office & Google’s Business G Suite, Dropbox, etc
• Strong verbal and written communication skills
• Working knowledge of general office equipment
• (PREFERRED BUT NOT REQUIRED) Has a valid drivers license and car

How to Apply:

Send a PDF resume & writing samples to WorkWithUs @ OutSnapped.com with a brief email outlining your interest and relevant experience with the subject line “Admin Assistant + [NYC]” in the subject line.

Roles & Responsibilities:

• Plan, manage and oversee the day-to-day execution of event and production logistics.
• Continuously improve studio productivity and processes, and keep procedures up-to-date and well-documented, ensuring they are communicated proactively to full-time staff, contractors and a wider audience of key stakeholders throughout the company.
• Direct oversight of studio operations, staffing, photography (including shooting product when necessary), and retouching.
• Hire, train, develop future event teams
• Manage in-house advertorial/social content shoots
• Manage in-house and event calendars
• Oversee day-to-day planning and schedule of studio and event teams
• Coordinate logistics for event bookings and client meetings
• Draft emails to potential and existing partners and clients
• Assist in preparing promotional presentations
• Research and build potential client lists
• Manage & update inventory of studio equipment
• Provide excellent customer service in order to grow a loyal client base
• Correspond with clients via email & phone
• Drive sales and have excellent management skills, including basic computer knowledge and flexibility to work nights and weekends.
• Assist in the creation of signage, mock-ups, email campaigns, and social media content

The Ideal Candidate:

• Has 2+ years of hospitality and/or retail experience in a supervisory role
• Demonstrates ability to manage high volumes of workflow including prioritization, planning and task delegation under tight deadlines
• Is comfortable dealing with ambiguity, and willingness to jump in to help in areas outside of their wheelhouse.
• Has a desire to learn via hands-on experience
• Has excellent organizational skills and ability to meet tight deadlines
• Has a compelling experience or is interested in pursuing growth opportunities within the company by setting and achieving milestones in photography and/or experiential marketing
• Is proficient on G-Suite (Gmail, Google Docs, Google Slides, Google Drive),
• Comfort and ease working within Adobe Photoshop, Illustrator and InDesign.
• Has excellent writing skills
• Is able to absorb new information quickly and adapt easily to new tasks
• Is able to take constructive criticism as well as adhere to deadlines
• Can work on multiple projects simultaneously
• (PREFERRED BUT NOT REQUIRED) Has a valid drivers license and car

How to Apply:

Send a PDF resume & writing samples to WorkWithUs @ OutSnapped.com with a brief email outlining your interest and relevant experience with the subject line “Admin Assistant + [NYC]” in the subject line.

Roles & Responsibilities:

• Transport, set up, and break down OutSnapped Photo Activations
• Monitor OutSnapped Photo Activations on-site at events to make sure operations run smoothly
• Ensure that OutSnapped Photo Experiences and overall image output are of excellent quality
• Solve logistical and technical problems as needed
• Represent OutSnapped on-site at events
• Engage event guests to participate in OutSnapped Photo Experiences.
• Be able to explain and demonstrate how OutSnapped products work.
• Maintain appropriate communication and accurate schedule availability

Qualifications:

• Creative problem-solving skills and a commitment to professional execution of tasks
• Familiarity with Apple iOS
• Highly organized, responsible and energetic
• 1+ years of professional or intern experience at a technical or production job
• Understanding of social media
• Outgoing personality
• Attention to detail
• Availability during nights and weekends

Extra Credit:

• Digital photography experience
• Event photography experience
• Customer service experience
• Sales experience
• Valid driver’s license, with a good driving record

How to Apply:

Click HERE to apply.